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The Ultimate Guide to Choosing a Wedding Caterer: Tips and Trends

Updated: 2 days ago

Finding the Perfect Match: How to Choose a Wedding Caterer

When it comes to planning your dream wedding, choosing the right caterer can make all the difference to your big day. To ensure you get it right we’ve rounded up some tips and tricks to help you make some of those important decisions. 

The first step is to contact the venue to find out about the available facilities and any restrictions they might have that could limit the catering options. Some couples choose a wedding venue without considering the limitations it might have for the menu. For example, old listed buildings often have limited or no kitchen facilities and may restrict the use of open flames and equipment that emits smoke, which can limit the catering options. Fashionable outdoor venues like tipi tents or woodland venues may also have restrictions, such as limited power supply. Getting as much information from the venue as possible prior to contracting caterers will help you in getting more accurate quotes and information.

We’ve listed some of the key questions you should ask a venue

  • Are there kitchen facilities available for caterers?

  • Do I have to pay the venue a fee to bring in outside caterers 

  • Are caterers permitted to bring in their equipment such as fryers, grill

  • Is there a strong power supply?

  • Is there access to water?

After securing your venue and arming yourself with a ton of questions you can turn your attention to setting a budget and selecting a menu style. It’s advisable to consider multiple different menu options as the location will dictate the catering possibilities. 

Top Tips for Selecting the Ideal Caterer

  1. Do Your Research: Explore various caterers in your area and read reviews to gauge their reputation.

  2. Communication is Key: Choose a caterer who listens to your needs and offers advice on service options and menus. You want a caterer who can answer questions beyond the menu, don’t be afraid to ask lots of questions!

  3. Customisation Options: Opt for a caterer who can tailor their menus to accommodate dietary restrictions and preferences. 

  4. Consider Presentation: Aesthetics matter! Opt for a caterer who can not only deliver delicious food but also offer visually appealing presentations. FYI we offer bespoke table displays as part of our services. 

  5. Ask About Extras: Aside from the food, there may be costs for other items like equipment, staff, linen, crockery and more.

Trends in Wedding Catering to Consider

  1. Interactive Food Stations: From build-your-own tacos stations to healthy salad stations, interactive food stations are a huge trend for 2024 and such a great way to introduce a fun interactive element to your big day.

  2. Late-Night Snacks: Getting the evening food right can be tricky. It’s often overlooked and wasted by guests. Opt for small, simple street food-style snacks like loaded fries or grazing tables. Grazing tables in particular are a great evening food option as chilled food can be left out to consume for 3 hours so it gives your guests plenty of time to enjoy.

  3. Sustainable Practices: Many couples are opting for eco-friendly catering options, such as locally sourced ingredients and compostable servingware. 

  4. Miniature Desserts: Say goodbye to traditional wedding cakes and hello to a variety of bite-sized sweet treats for your guests to enjoy.

Choosing a wedding caterer is a significant decision that can elevate your special day from ordinary to extraordinary. By following these tips and staying up-to-date with the latest catering trends, you're sure to create a memorable dining experience for you and your guests.

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